PT Canis Major Grup (“Canis Major”, “we”, “us”, or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal information in the course of providing our services.

This policy applies to all individuals whose data we process, including candidates, clients, business contacts, website users, and any other individuals who interact with our services (“you”).

1. Scope

This Privacy Policy applies to personal data processed by us when you:

• Apply for job opportunities through us

• Interact with us as a candidate or potential candidate

• Act as a candidates, clients, or business contacts

• Visit or use our website, platform, or digital services

• Communicate or engage with us in any form

2. Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity Information: name, date of birth, gender, photograph (if provided), nationality

• Contact Details: phone number, email address, residential or office address

• Professional & Employment Data: CV/resume, job history, qualifications, skills, expected salary, references

• Sensitive Information (if legally permitted and voluntarily provided): health or disability data, racial or ethnic background, criminal history, or other special categories of data

• Technical & Usage Data: IP address, device information, browser type, website usage activity, cookie data, analytics

• Data from Third Parties: referees, former employers, background screening providers, public platforms or social profiles, client feedback, or referrals

3. How We Collect Personal Data

We may obtain personal data through:

• Direct interactions: job application forms, CV submissions, interviews, meetings, calls, or events

• Online interactions: website usage, cookies, contact forms, subscriptions

• Third parties: references, employers, background check agencies, publicly available sources, or business networks

• Automated tools used for matching profiles with job opportunities

4. Purposes of Data Processing

We use your personal data for purposes including, but not limited to:

• Recruitment and job placement services

• Candidate assessment, CV review, skill matching, and background verification

• Profile creation and talent database management

• Providing services to clients and facilitating hiring processes

• Business communication, reporting, compliance, and administrative operations

• Marketing activities, insights, thought leadership content, newsletters, or job alerts (where consent is required)

• Platform optimization, analytics, and improvement of user experience

5. Legal Basis for Processing

We process personal data based on:

• Performance of, or preparation for, a contract with you

• Compliance with legal and regulatory obligations

• Legitimate business interests, including recruitment operations, marketing, and service management

• Your consent, particularly for sensitive data, marketing communications, or cookie-based tracking

You may withdraw your consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.

6. Automated Processing & Profiling

We may use automated tools or algorithms to assist in candidate-job matching, keyword screening, and suitability evaluation. However, final decisions involve human review and are not based solely on automated processing.

7. Data Sharing & Disclosure

We may share your personal data with::

• Clients or employers when you apply for or are shortlisted for a role

• Affiliates or group entities, where applicable, for operational and administrative purposes

• Service providers and third-party processors such as IT vendors, database hosting providers, analytics platforms, or background check agencies

• Regulatory authorities, where required by law

• Parties involved in business transfer scenarios, such as mergers, acquisitions, or reorganizations

All third parties handling personal data are bound by confidentiality and data protection obligations.

8. Data Security

We implement appropriate organizational and technical measures to protect personal data from unauthorized access, misuse, loss, alteration, or disclosure. Access is limited to personnel and partners with a legitimate business need.

In the event of a personal data breach that is likely to result in harm, unauthorized disclosure, or a significant impact on data subjects, we will take appropriate remedial actions and notify affected individuals and relevant authorities in accordance with applicable data protection laws and regulatory requirements.

9. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including after engagement where relevant. Retention periods may vary based on legal, regulatory, operational, or archival requirements.

For marketing or talent pool purposes, we may retain your profile unless you request deletion or withdraw consent. Where legally required, we may retain minimal data to record opt-out requests.

10. Your Rights

Subject to applicable laws, you may have the right to:

• Request access to your personal data

• Request correction, updating, or deletion of inaccurate data

• Object to or restrict data processing

• Withdraw consent where processing is based on consent

• Request data portability, where applicable

• Lodge concerns or complaints regarding data handling

We may require identity verification to process your request, and certain legal conditions may apply.

11. Cookies & Tracking Technologies

Our website may use cookies or similar technologies to improve user experience, personalize content, analyze behavior, and support marketing activities. Where required, we will request your consent before enabling non-essential cookies.

You may manage cookies through your browser settings. Disabling cookies may affect website functionality.

12. International Data Transfers

If personal data is transferred or stored outside your country, we ensure appropriate safeguards are in place through lawful mechanisms such as contractual clauses, internal data protection measures, or permitted transfer frameworks.

13. Updates to This Policy

We may update this Privacy Policy from time to time. The most recent version will be published on our website. Continued use of our services after updates constitutes acceptance of the revised policy.

14. Contact Information

For questions, data access requests, or privacy-related concerns, please contact:

Data Protection / Privacy Officer
PT Canis Major Grup
📧 business@canismajor.asia
📍 Revenue Tower, Level 19, District 8,
Jl. Jendral Sudirman Kav. 52-53,
SCBD, Kebayoran Baru, Jakarta Selatan 12190, Indonesia
📞 +62 (21) 3952 5963